The HR Team
  • Baltimore, MD, USA
  • Salary
  • Full Time

Benefits include, but are not limited to, Health, Dental, Vision, Life, Disability insurance, Flexible Spending Account, Retirement savings, Paid Time Off. Friendly and professional office environment.


The Office Administrator is needed to ensure the smooth and efficient operation of a small, professional, and friendly office; performing administrative duties; coordinating Company activities, and other projects as assigned. The Office Administrator is also responsible for providing light administrative support to the CFO and Accounting department. Nice offices in prime mid-town suite with free parking.

ESSENTIAL RESPONSIBILITIES

Office Management (70%)

  • Provides back-up support to the Executive Assistant.
  • Provides general administrative support as needed including weekly check mailing.
  • Manages the company's document management system including workroom files, office storage files, and electronic Box files.
  • Primary contact for office maintenance and management of the physical office space and equipment, including conference rooms, kitchen, equipment repairs and maintenance, security, parking, keys/swipe cards, cell phones, landline phones, cable, internet, etc.
  • Works with technology vendors to resolve general office IT issues.
  • Maintains inventory of office supplies, restocking as necessary.
  • Manages vendor relationships related to the physical space.
  • Prepares internal and external correspondence and handles mail and packages, notarizing as needed.
  • Coordinates company activities and events, internal/external meetings, conference calls.
  • Screens and prioritizes incoming calls and appropriately routes and manages calls.
  • Assists with employee and intern onboarding/offboarding in collaboration with multiple departments to ensure all materials/equipment are ready for new team members.

Accounting Department Support (30%)

  • Provides administrative support to the CFO and accounting team for related projects and activities.
  • Manages shared calendars including scheduling meetings, appointments, tracking deadlines.
  • Researches and handles special projects.
  • Gathers, prints, and organize documents for meetings, maintains agendas and minutes, as needed.
  • Assists with travel arrangements.
  • Assembles and provides accurate/comprehensive reports and documents.
  • Assists CFO and Accounting department business transactions as the main administrative point of contact with business stakeholders.

SKILLS AND QUALIFICATIONS

  • Bachelor's degree preferred. High school diploma required.
  • Three years full-time experience in an Administrative Assistant, office support, or similar support role.
  • Advanced hands-on MS Office Suite knowledge. Experience using Box is helpful.
  • Current Notary Public license is a plus but not required. The Company will provide support to attain/maintain the license, if necessary.
  • Ability to type a minimum of 55-60 wpm.
  • Superior verbal and written communication skills.
  • Exceptional organizational and prioritization skills. Proven ability to multi-task. Strong attention to detail and time management skills.
  • Demonstrated proactive approach to work tasks.
  • Professional presentation and demeanor. High level of maturity and service orientation.
  • Demonstrated ability to work independently and effectively in a team environment, as well as the ability to take direction, as needed.
  • Excellent judgment and decision-making skills. Ability to maintain a high level of discretion and confidentiality.

Benefits include, but are not limited to, Health, Dental, Vision, Life, Disability insurance, Flexible Spending Account, Retirement savings, Paid Time Off. Friendly and professional office environment.

To Apply: Please submit your resume, cover letter and salary requirement for consideration.

Equal Opportunity Employer

The HR Team
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