The HR Team
  • DC, USA
  • $45,000 to $50,000 annually
  • Salary
  • Full Time

Grantmakers In Health offers a full benefits plan which includes: Employer paid medical, dental, and vision insurance for full-time employees; group life and AD&D; short-term and long-term disability insurance; paid time off including paid vacation, personal leave, sick leave; paid holidays; telework Fridays; commuter benefits; flexible spending account; retirement benefits and supplemental insurance. 


Our client, Grantmakers In Health (GIH) is looking for a highly organized, experienced and trustworthy Program Assistant who will provide support to three or more program staff members to ensure full implementation of specific projects and activities. This position reports to the Director of Meetings and Administration. 

Who we are: 

GIH is a nonprofit, educational organization dedicated to helping foundations and corporate giving programs improve the health of all people. Our mission is to foster communication and collaboration among grantmakers and others, and to help strengthen the grantmaking community's knowledge, skills, and effectiveness. 

What a Program Assistant does: 

Provides Program Support including, but not limited to:

  • Conference call coordination
  • Scheduling and calendar management
  • Database support
  • Research
  • Survey creation and management
  • Preparation, production, and distribution of written and electronic documents and presentations
  • Light editing 

Provides Event Management Support:

  • Provides support for various meetings including strategy sessions, workshops, and annual conference sessions
  • Coordinates registration and communications for issue-related webinars
  • Responsible for production of meeting materials and resources
  • Organizes staff and team meetings
  • Notetaking and written summaries
  • Scheduling conference calls
  • Registration, shipping, and mailing
  • Tracks project timelines
  • Provides on-site administrative support at various organizational events, as needed 

Database Support: 

  • Creates events, accesses lists, and updates records

Website Support:

  • Edits, formats, and posts content
  • Responds to user inquiries, comments, and suggestions 

What qualifications a Program Assistant should have: 

  • A minimum of five or more years of relevant administrative experience.
  • Ability to balance multiple competing tasks and manage tight deadlines.
  • Must possess a high degree of reliability.
  • Strong organizational, writing, and communications skills with the capacity to work independently. 
  • Experience supporting multiple staffers is a plus, as is a can-do, all-hands-on-deck attitude, marked by flexibility and collaboration.
  • Proven ability to take initiative in providing a high level of administrative support to professional leadership.
  • Detail-oriented, with excellent problem-solving skills.
  • Knowledge and experience in records management, research, and data gathering techniques. 
  • Proficiency in Microsoft Office; experience using SurveyMonkey, Smartsheets, and GoToMeetings is a plus.
  • Familiarity with web-based applications, including HTML and listservs. Effectiveness in working with a team of professionals in a fast-paced environment with high standards of quality.
  • Sensitivity and respect for racial, gender, sexual orientation and cultural differences.

What we offer: 

  • A competitive salary: $45,000 - $50,000 annually
  • 100 percent employer paid medical, dental, and vision insurance for full-time employees.
  • Group Life and AD&D, Short-term and Long-term disability insurance
  • Paid time off including paid vacation, personal leave, sick leave.
  • Paid holidays.
  • Telework Fridays.
  • Commuter benefits.
  • Flexible Spending Account.
  • Retirement benefits.
  • Supplemental insurance. 

Job Classification: 

Full-time / Non-Exempt 

Travel: Travel required 

 

ADA Specifications: 

This position is primarily sedentary in nature and may require the ability to bend and lift items up to 20 lbs. 

 

Application Process: 

Please apply with a cover letter and a resume. Applications will be reviewed on a rolling basis.

Please note:  Phone calls and emails to staff regarding this position are not accepted.

 

Grantmakers In Health is an Equal Opportunity Employer

The HR Team
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