The HR Team
  • DC, USA
  • Salary
  • Full Time

The American Astronomical Society (AAS), established in 1899 and based in Washington, DC, is the major organization of professional astronomers in North America. Its membership of about 8,000 individuals also includes physicists, mathematicians, geologists, engineers, and others whose research and educational interests lie within the broad spectrum of subjects comprising contemporary astronomy. The mission of the AAS is to enhance and share humanity's scientific understanding of the universe.

The American Astronomical Society (AAS) is looking for a Senior Meeting Manager to help plan AAS's meetings and conventions. The successful candidate for this position must have a proven ability to manage a high-volume of meetings and events per year, ability to assemble and coordinate resources, and the ability to manage multiple priorities and work in a fast-paced environment. Meetings range in size from 3,000 attendees with 500 sessions/offices/food functions to 300 attendees with 55 sessions/offices/food functions. In addition, a successful candidate should have experience negotiating with internal and external groups, be able to effectively propose and implement new and creative ideas, possess highly effective communication skills, and be able to build and maintain constructive and effective relationships. 

The right candidate will have:

  • A minimum of 5 years' experience in the meetings convention industry or event/meeting planning;
  • A Bachelor's degree in a relevant field of study, or equivalent combination of education and experience;
  • A CMP designation preferred;
  • Proficiency with Windows operating system and a variety of software programs (i.e. MS Word, MS Excel);
  • Proficiency with online Abstract Submission and Event Management systems such as Oasis and Scholar One and iMIS;
  • The ability to work in a team environment and independently to best serve member's needs;
  • Excellent customer service skills and be hospitality-minded;
  • Project management skills with the ability to understand scope, create timelines and budgets, and deliver on time to budget;
  • Prior supervisory experience.

If you have:

  • Ability to prioritize event requests and customer needs using sound judgment and logical thinking;
  • Demonstrate strong written and verbal communication skills with a consultative style;
  • Ability to work independently on multiple projects while simultaneously meeting demanding deadlines;
  • A solutions-oriented mindset and re extremely organized;
  • Ability to work independently, with a live team and in a virtual team environment;
  • Flexibility, adaptability and strong stress-management skills;
  • Ability to handle high volume workload in a fast-paced environment;
  • Effective problem solving and negotiation skills with a proven aptitude for attention to detail and quick, creative thinking;

To Apply: 

Please submit your resume and cover letter with salary requirements for consideration. 

AAS is an equal opportunity employer


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